printing an envelope in Word
Printing an Envelope:
The last thing we are going to do in Microsoft Word is learn how to print an envelope. This is a very cool task because it will save you a lot of time and you know that the envelope is strait and nicely written.
How to select a
delivery address
There are two ways that you can apply the delivery address for your envelope. You can type it in manually or you can select it from a document where you have saved all your important addresses. We are going to show you how to do both. Also, we will show you how to save your own return address so you won't have to type it in every time.
Saving your return
address
To do this, you will need to be in a blank document in Word. Now start the envelope dialog window by pressing the command "alt T". Now tap the letter E twice. In a few seconds, the envelope window will appear. IF this is your first time opening the envelopes and labels screen, you will need to press control tab to switch between labels and addresses. Stop on the option envelopes tab. Now, tab three times or until you land in the edit box for the return address. Place your caps-lock key in all caps and type in your return address. You do not have to type periods or commas. You can enter after each line of your address. You also can read around like it is a document to check your spelling or format.
Now press the command "alt P" to print the envelope. I know you haven't typed in the delivery address yet. This first time is to set your return address as the default so you will not have to type it again unless you change it. After you press the command, it will ask you if you want to save the return address as the default address. Press the spacebar on the ok button and it will pull a sheet of paper out and print your return address. If you have a scratch piece of paper, put it in your printer before you print.
Now you will be brought back into the blank screen where you started.
Printing a delivery
address manually
Now that you have saved the return address, you only have to type in the delivery address before you print an envelope. Now, just Open the envelope window with "alt T" and tap the letter E twice again. Now you are in the delivery address edit box. Turn your caps-lock on and type the delivery address you want and tab to the return address and see if it is still there.
Now put an envelope in your printer. They normally slide into a special slot with the flap facing up and to the left. Push the envelope all the way in until you feel resistance. Now press the print envelope command "alt P". Your envelope should be pulled in and printed quite quickly. If not, you may need to ask someone to read the manual of your printer, for inserting envelopes.
Adding a delivery
address automatically
Here is where you can save a lot of time in printing envelopes. If you want, you can create an address book document that has everybody's name and address in it who you would normally keep. So, when you want to address an envelope for any person in your book, you will use the address that is typed in there to automatically add it to the delivery address edit box. Make sure you leave a couple blank lines between each new address. To do that, follow the steps below.
- open a blank document.
- Add a few addresses and save it as your address book.
- Now, place your cursor on the first line of the address you want to use.
- Activate the envelope window with "alt T" and press the letter E twice.
- Now you should see the address you chose in the delivery edit box.
- Put an envelope in the proper slot for printing.
- Now print with "alt P"
If your printer is set up and working, and you have put the envelope in properly, it should have printed out for you. If the printer is not responding, you may need to turn it on first. If you still are having trouble with any of these steps, consult your distributor who sold you your computer. The printer may need to be installed or adjusted properly.
End of this lesson and end of part 2.
Enter on the next link to begin part Three which teaches you about file management. File Management
End of this lesson.